Information for Stall Holders

 

About

The World's Biggest Car Boot Sale is a twice-annual event, taking place mid year and at the end of the year.

Upcoming events: Saturday, 21 October 2017 (Registrations to open soon)

The World’s Biggest Car Boot Sale is a fundraising event organised by Hunter Life Education, to help continue the delivery of health & drug education in the Hunter region.

The World's Biggest Car Boot Sale is a safe and secure event to sell new or unwanted items. Think of it like a BIG garage sale and market. With over 300 sites available at this event, previous events have been a sell out. This is an event full of all things collectable, antique, original, vintage, 2nd hand and new.

 

Back to top


Location

NEW VENUE: The Newcastle SHOWGROUND

Brown Street, Broadmeadow NSW 2292

Conveniently located six minutes from the centre of Newcastle is the Newcastle Showground. Access by car is via the main entrance off Giffiths Road and there is plenty of parking on site ($5.00 per car). If traveling from the north or south of Newcastle the M1 Freeway is only a short distance away. The Showground also has an on site taxi rank and is only a short stroll to the Broadmeadow train station.

Please note, the Newcastle Showground is a pet free zone, we ask that you kindly leave your fur kids at home. 

Venue map

Back to top


Site Sizes and Fees

MAY 2017 SITE FEES

Area A - Outdoor (a mixture of paved & grass sites) - Standard - 3m x 3m - $35

Area B - Indoor stall (flooring will be concrete) - Standard - 3m x 3m - $50

Area B - Indoor/ Corner (flooring will be concrete) - 3m x 3m - $60

Area C - Outdoor Car Boot Sales (gravel site) - 3m(Front) x 6m - $50

** Please note, Vehicles in area C will be allocated in the next available position on arrival. A site number will NOT be issued prior to the event & your vechile & good for sale must fit within your site. 

Area D - Outdoor stall (a mixture of paved & grass sites) - Standard - 3m x 3m - $35

Area D - Outdoor/ Corner  (a mixture of paved & grass sites) - Standard - 3m x 3m - $40

Area E - Outdoor stall (bitumen sites)- Standard - 3m x 3m - $35

Area F - Outdoor stall (grass sites)- 3m x 3m - $35

** Power is now available to stallholders in Section B - $20 

Click to view Area Map

Food vendor sites

Food Vendor sites:

Up to 8.25m wide x 5.5m deep

$250 per site (GST exempt)

* Please note there are restrictions on food vendor registrations as outlined below.

 

Back to top


 

Public Liability

Stallholders that are a registered business require a Public Liability Insurance Certificate of Currency minimum $10m.

Back to top


Things you should know

Event timing:

  • Set up is from 5.30am on the day of the Event.
  • Sites must be set up by 7.30 am on the day of the Event.
  • No vehicle movement is permitted on site between 7.30am - 2.00pm.
  • Sites must not be dismantled before 2.00pm on the day of the Event.
  • Sites may be packed up from 2.00pm and the site including all waste vacated by 3.30pm on the day of the Event

Other Policies:

  • No sites are to be set up without the permission of the Organiser.
  • Each Site Holder will set up only on the area allocated by the Organiser.
  • Vehicles, Equipment (including tables, gazebos/marquees) and any items for sale must be contained within the area allocated for the site.
  • Sites do not include access to water or power (unless purchased as an add on to the site fee). The Organiser's approval must be obtained to use a generator.
  • Roaming sales and sound amplification are not permitted
  • Vehicle entry to site area will be via the designated driveway(s).
  • Vehicle exit from the site area will be from designated driveway(s) only.
  • The event goes ahead in all weather conditions, rain, hail or shine.
  • Drink sales are only permitted by approved food vendors.
  • Once a payment has been accepted for application, there will be no refunds
  • No pets are allowed on site (i.e dogs)
  • Click here to read the full terms and conditions

Back to top

 


Tips from other stallholders for a successful day

  • Arrive and set up early.
  • Expect that customers will want to negotiate on price. Prepare beforehand and know what price you are willing to sell an item for and how low you will drop your asking price.
  • Price your items competitively. Shoppers are after a bargain.
  • Price items before displaying.
  • Have a good selection of items at reasonable prices.
  • Place your interesting items at the front of your stall to attract customers.
  • Be friendly and relaxed – enjoy the day!
  • Operate your stall by the rules of the event.
  • Take instruction and advice from Hunter Life Education staff and volunteers when required.
  • Preparation is everything!
  • Bring with you:
    • Plenty of water.
    • Plenty of food (or take advantage of the food vendors at the event).
    • Someone to assist you run your stall. It’s best to have more than one person operating a stall to ensure you get a break for food, toilets and to look around the event. It is risky and difficult to leave your site unattended if operating a stall on your own.
    • Shelter (for all weather conditions).
    • Sandbags (or other weights) if setting up a gazebo.
    • Chairs.
    • Sunscreen and protective clothing.
    • Bags for items you sell and wrapping for breakables.
    • Lots of change that’s appropriate for the price of your items.
    • Please LEAVE your pets (such as dogs, cats etc) at home for the day.

Back to top

 


Marketing

Hunter Life Education has worked hard over the years to ensure The World's Biggest Car Boot Sale is a flagship event in the Hunter region, attracting thousands of shoppers from all over NSW.

TV, Radio & Print Advertising: The World's Biggest Car Boot Sale is strongly promoted in the Newcastle and Central Coast regions using television and radio in the weeks leading up to the event.

High visibility signage: We also promote using banners and corflute signs on site the week prior to the event - capturing the eye of hundreds of passing motorists.

Shopping directory: A listing of every stall holder site and their products for sale is made available as a printable PDF Shopping Directory from the home page of the Worlds Biggest Car Boot Sale website (www.carbootsale.org.au) on the Friday prior to the event.

Online marketing: Hunter Life Education promotes the World's Biggest Car Boot Sale to thousands of supporters and local contacts.

World's Biggest Car Boot Sale Facebook Page  

Media coverage: Here are some examples of press coverage:

2013

Newcastle Herald, Gallery: World's Biggest Car Boot Sale 

Newcastle Herald, Gallery: Monster Car Boot Sale raises $30,000

2014 

November 23rd Car Boot Sale Ad

May 25th Car Boot Sale Ad 

 

Back to top


Parking

If you not selling from your car boot in Section C, you are welcome to drive on-site in the morning during the set-up period (5.30am - 7.30am) to unload your items. Stall holders not selling from their car must move cars off site before 7.30am.

Parking is available in the designated car park (at a fee) and surrounding streets.

Back to top

 


Food Registrations

Food items including confectionary, prepackaged cakes and slices, preserves and similar should:

1. Register as a general stallholder

2. Comply with Newcastle City Council's Temporary Event Guidelines

 

Back to top


Register

OPENING SOON

All site purchases are made online. Please ensure you have looked at the map to decide on which section you would like to be in. Prices vary according to the sections. Power is an additional cost.

For help on how to register check out the 2017 WBCBS website Site purchase Step-by-step guide

Please note that all sales are final and changes / refunds are not possible.

Back to top


Testimonials

"This is a fantastic event & I will recommend it to anyone." - Larene Smolenaers, Stall Holder at the World's Biggest Car Boot Sale, November 2012

"I would just like to say that the information, help and attendance to our needs by the organisers of this event has helped it to become a success in its own right. Keep up the good work as we appreciate all you do for us." - Toni's Variety Stall, Regular Stall Holder at the World's Biggest Car Boot Sale, November 2012

"We would like to Thank the staff of Hunter Life Education for another well run boot sale. We have been doing the boot sale since it started and have always had a successful day. I have to say we were a bit apprehensive due to the weather but we hoped we would make a few sales to the cover the cost of the sites....when we left ...we had made 10 times the cost of the sites and we are happy about that .Well Done Hunter Life Education Staff." - Col & Jan Wells, Regular Stall Holders at the World's Biggest Car Boot Sale, June 2012

"Hi there..just wanting to say Thank you for another super day at the Biggest Car Boot Sale. Congratulations on a very professional well run event. From the website allocations to the greeting on the day, everything is spot on. To top it off the weather actually was most kind which brought the crowds out in the sunshine to the benefit of us all. A super day for me at T30 once again. Seasons best to all and I know I will be back next year." - Jan Baldwin, Regular Stall Holder at the World's Biggest Car Boot Sale, November 2011