Information for Stall Holders

About

The World's Biggest Car Boot Sale is a twice-annual event, taking place on a Sunday mid-year and in November.

Upcoming events:

November 2014 - Date to be advised

The World’s Biggest Car Boot Sale is a fundraising event organised by Hunter Life Education, to help continue the delivery of health & drug education in the Hunter region.

The World's Biggest Car Boot Sale is a safe and secure event to sell new or unwanted items. Think of it like a BIG garage sale and market. With over 500 sites available, each event has been a sell out, filling Hunter Stadium car park with bargains and treasures galore. This is an event full of all things collectable, antique, original, vintage, 2nd hand and new.

PRE ODER YOUR SAUSAGE SANDWICHES AND COLD DRINKS WHEN YOU REGISTER.

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Location

Hunter Stadium Car Park

294 Turton Road, Broadmeadow NSW 2292


View Larger Map

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Site Sizes and Fees

There has been a price change since last year.

Standard Site costs: $30 each (GST exempt).

Standard Site details:  General sites are 2.75m wide x 5.5m deep.

 

Premium Site costs: $40 each (GST exempt)

Premium Site: Premium sites have one of the following features:

a) Are larger (Row N and Row O are 3.2m wide x 5.5m deep),

b) Have a wide frontage of 5.6m or

c) Are end of row sites.

 

Food vendor sites:

Small Food Vendor sites:

5.5m wide x 5.5m deep

$200 per site (GST exempt)

Large Food Vendor sites:

8.25m wide x 5.5m deep

$250 per site (GST exempt)

* Please note there are restrictions on food vendor registrations as outlined below.

 

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Stallholder Sites Maps

 

Click here to see the 2014 Site Map...

 

 

 

 

 

 

 

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Public Liability

Stallholders that are a registered business require a Public Liability Insurance Certificate of Currency minimum $10m.

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Things you should know

Event timing:

  • Set up is from 5.30am on the day of the Event.
  • Sites must be set up by 7.30 am on the day of the Event.
  • No vehicle movement is permitted on site between 7.30am - 1.00pm.
  • Sites must not be dismantled before 1.00pm on the day of the Event.
  • Sites may be packed up from 1.00pm and the site including all waste vacated by 2.30pm on the day of the Event

Other Policies:

  • No sites are to be set up without the permission of the Organiser.
  • Each Site Holder will set up only on the area allocated by the Organiser.
  • Vehicles, Equipment and any items for sale must be contained within the area allocated for the site.
  • Power, Shade and Water are the responsibility of the site holder.
  • Roaming sales and sound amplification are not permitted
  • Vehicle entry to site area will be via the designated driveway(s) from Turton Road only.
  • Vehicle exit from the site area will be from designated driveway(s) only.
  • The event goes ahead in all weather conditions, rain, hail or shine.
  • Drink sales are only permitted by approved food vendors.
  • Once a payment has been accepted for application, there will be no refunds
  • Click here to read the full terms and conditions

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Tips from other stallholders for a successful day

  • Arrive and set up early.
  • Expect that customers will want to negotiate on price. Prepare beforehand and know what price you are willing to sell an item for and how low you will drop your asking price.
  • Price your items competitively. Shoppers are after a bargain.
  • Price items before displaying.
  • Have a good selection of items at reasonable prices.
  • Place your interesting items at the front of your stall to attract customers.
  • Be friendly and relaxed – enjoy the day!
  • Operate your stall by the rules of the event.
  • Take instruction and advice from Hunter Life Education staff and volunteers when required.
  • Preparation is everything!
  • Bring with you:
    • Plenty of water.
    • Plenty of food (or take advantage of the food vendors at the event).
    • Someone to assist you run your stall. It’s best to have more than one person operating a stall to ensure you get a break for food, toilets and to look around the event. It is risky and difficult to leave your site unattended if operating a stall on your own.
    • Shelter (for all weather conditions).
    • Sandbags (or other weights) if setting up a gazebo.
    • Chairs.
    • Sunscreen and protective clothing.
    • Bags for items you sell and wrapping for breakables.
    • Lots of change that’s appropriate for the price of your items.

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Marketing

Hunter Life Education has worked hard over the years to ensure The World's Biggest Car Boot Sale is a flagship event in the Hunter region, attracting thousands of shoppers from all over NSW.

TV, Radio & Print Advertising: The World's Biggest Car Boot Sale is strongly promoted in the Newcastle and Central Coast regions using television, radio and print advertising in the weeks leading up to the event.

High visibility signage: We also promote using banners and corflute signs on site the week prior to the event - capturing the eye of hundreds of passing motorists.

Printed shopping directory: The week of the World's Biggest Car Boot Sale also sees a listing of every stall holder site and their products for sale advertised in the Newcastle Herald on the Friday prior to the event.

Online marketing: Hunter Life Education promotes the World's Biggest Car Boot Sale to thousands of supporters and local contacts.

World's Biggest Car Boot Sale Facebook Page  

Media coverage: Here are some examples of press coverage:

2013

Newcastle Herald, Gallery: World's Biggest Car Boot Sale 

Newcastle Herald, Gallery: Monster Car Boot Sale raises $30,000

2014 

May 25th Car Boot Sale Ad 

NBN, Carboot Sale a Sell-Out 

 

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Parking

If not selling from your car boot, you are welcome to drive on-site in the morning set-up period (5.30am - 7.30am) to unload your items. Stall holders not selling from their car must move cars off site before 7.30am.

Parking is available on surrounding streets.

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Food Registrations

Stallholders Selling Food:

Food items including confectionary, prepackaged cakes and slices, preserves and similar should:

1. Register as a general stallholder

2. Comply with Newcastle City Council's Temporary Event Guidelines


Food Vendors: 

Ready-to-eat food including hot food, hot/cold drinks, ice cream, sno cones etc need to:

Submit an  Expression of Interest as a Food Vendor for Hunter Life Education’s consideration.

Submitting an Expression of Interest is not a registration.

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Register

In an effort to improve the registration process for the World’s Biggest Car Boot Sale you are now able to purchase your sites online. You no longer have to wait for a site allocation confirmation. As a result of these changes, sites allocated in previous years cannot be guaranteed to the same stallholder. Sites are sold on a first in best dressed basis.

Please note that all sales are final and changes / refunds are not possible.

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Testimonials

"This is a fantastic event & I will recommend it to anyone." - Larene Smolenaers, Stall Holder at the World's Biggest Car Boot Sale, November 2012

"I would just like to say that the information, help and attendance to our needs by the organisers of this event has helped it to become a success in its own right. Keep up the good work as we appreciate all you do for us." - Toni's Variety Stall, Regular Stall Holder at the World's Biggest Car Boot Sale, November 2012

"We would like to Thank the staff of Hunter Life Education for another well run boot sale. We have been doing the boot sale since it started and have always had a successful day. I have to say we were a bit apprehensive due to the weather but we hoped we would make a few sales to the cover the cost of the sites....when we left ...we had made 10 times the cost of the sites and we are happy about that .Well Done Hunter Life Education Staff." - Col & Jan Wells, Regular Stall Holders at the World's Biggest Car Boot Sale, June 2012

"Hi there..just wanting to say Thank you for another super day at the Biggest Car Boot Sale. Congratulations on a very professional well run event. From the website allocations to the greeting on the day, everything is spot on. To top it off the weather actually was most kind which brought the crowds out in the sunshine to the benefit of us all. A super day for me at T30 once again. Seasons best to all and I know I will be back next year." - Jan Baldwin, Regular Stall Holder at the World's Biggest Car Boot Sale, November 2011