Information for Stallholders



The World's Biggest Car Boot Sale is a twice-annual event, taking place mid year and towards the end of the year.

NEXT EVENT - Date TBC in 2018

The World’s Biggest Car Boot Sale is a fundraising event organised by Hunter Life Education, to help continue the delivery of health & drug education in the Hunter region.

The World's Biggest Car Boot Sale is a safe and secure event to sell handmade, new or preloved items. Think of it like a BIG garage sale and market. With over 300 sites available at this event, previous events have been a sell out. This is an event full of all things collectable, antique, original, vintage, handmade, secondhand and new.


"Vintage Alley" is a new initiative of the event that will gather all the fabulous stallholders selling vintage and designer / wellknown designer brand preloved clothes in one area to attract the discerning and ever growing vintage clothing shopper market. Please only register for Section F "Vintage Alley" if you're selling these types of items.

ALSO, this time around we have handed the reigns for the organisation of the event to the experts from Hunter Valley Events. Gus will be handling all the booking and logistical details for the event, but rest assured that Hunter LIfe Education is still very much involved in th event, and all proceeds from this fundraising event are used to benefit young people in the Hunter community. 

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VENUE - Newcastle Entertainment Centre and Showground - Brown Road, Broadmeadow NSW 2292

Conveniently located six minutes from the centre of Newcastle is the Newcastle Showground. Access by car is via the main entrance off Griffiths Road and there is plenty of parking on site ($5.00 per car). If traveling from the north or south of Newcastle the M1 Freeway is only a short distance away. The Showground also has an onsite taxi rank and is only a short stroll to the Broadmeadow train station.

Please note, the Newcastle Showground is a pet free zone, we ask that you kindly leave your fur babies at home. 

Venue map

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Site Sizes and Fees


Area A - Outdoor (a mixture of paved & grass sites) - Standard - 3m x 3m - $35

Area B - Indoor stall (flooring will be concrete) - Standard - 3m x 3m - $50

Area B* - Indoor / corner (flooring will be concrete) - 3m x 3m - $60

Area C** - Outdoor Car Boot Sales (gravel site) - 3m(Front) x 6m - $50

Area D - Outdoor stall (a mixture of paved & grass sites) - Standard - 3m x 3m - $35

Area D - Outdoor/ Corner  (a mixture of paved & grass sites) - Standard - 3m x 3m - $40

Area E - Outdoor stall (bitumen sites)- Standard - 3m x 3m - $35

Area F - Outdoor stall (grass sites)- 3m x 3m - $35

* Power is now available to stallholders in Section B - additional $20 cost per site

** Please note, vehicles in Area C will be allocated in the next available position on arrival. A site number will NOT be issued prior to the event & your vehicle & goods for sale must fit within your site. 

Click to view Area Map

Click to view Area A Stall Map

Click to view Area B Stall Map

Click to view Area C Map

Click to view Area D Stall Map

Click to view Area E Stall Map

Click to view Area F Stall Map

*all stall maps are subject to change. 

Register here

Food Vendor Sites

Up to 8.25m wide x 5.5m deep 

$250 per site (GST exempt)

* Please note there are restrictions on food vendor registrations and food vendors must apply to register a stall via the Food Vendor Registration Form_Oct 2017


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Public Liability

Stallholders that are a registered business require a Public Liability Insurance Certificate of Currency minimum $10m.

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Things you should know

Event timing:

  • Set up is from 5.30am on the day of the Event.
  • Sites must be set up by 7.30 am on the day of the Event.
  • No vehicle movement is permitted onsite between 7.30am - 2.00pm.
  • Sites must not be dismantled before 2.00pm on the day of the Event.
  • Sites may be packed up from 2.00pm and the site including all waste vacated by 3.30pm on the day of the Event

Other Policies:

  • No sites are to be set up without the permission of the Organiser.
  • Each Siteholder will set up only on the area allocated by the Organiser.
  • Vehicles, equipment (including tables, gazebos / marquees) and any items for sale must be contained within the area allocated for the site.
  • Sites do not include access to water or power (unless purchased as an add on to the site fee). The Organiser's approval must be obtained to use a generator.
  • Roaming sales and sound amplification are not permitted
  • Vehicle entry to site area will be via the designated driveway(s).
  • Vehicle exit from the site area will be from designated driveway(s) only.
  • The event goes ahead in all weather conditions, rain, hail or shine.
  • Drink sales are only permitted by approved food vendors.
  • Once a payment has been accepted for application, there will be no refunds
  • No pets are allowed on site (i.e dogs) other than registered service animals.
  • Click here to read the full terms and conditions

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Tips from other stallholders for a successful day

  • Arrive and set up early.
  • Expect that customers will want to negotiate on price. Prepare beforehand and know what price you are willing to sell an item for and how low you will drop your asking price.
  • Price your items competitively. Shoppers are after a bargain.
  • Price items before displaying.
  • Have a good selection of items at reasonable prices.
  • Place your interesting items at the front of your stall to attract customers.
  • Be friendly and relaxed – enjoy the day!
  • Operate your stall by the rules of the event.
  • Take instruction and advice from Hunter Life Education staff and volunteers when required.
  • Preparation is everything!
  • Bring with you:
    • Plenty of water.
    • Plenty of food (or take advantage of the food vendors at the event).
    • Someone to assist you run your stall. It’s best to have more than one person operating a stall to ensure you get a break for food, toilets and to look around the event. It is risky and difficult to leave your site unattended if operating a stall on your own.
    • Shelter (for all weather conditions).
    • Sandbags (or other weights) if setting up a gazebo.
    • Chairs.
    • Sunscreen and protective clothing.
    • Bags for items you sell and wrapping for breakables.
    • Lots of change that’s appropriate for the price of your items.
    • Please LEAVE your pets (such as dogs, cats etc) at home for the day.

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Hunter Life Education has worked hard over the years to ensure The World's Biggest Car Boot Sale is a flagship event in the Hunter region, attracting tens of thousands of shoppers from all over NSW.

TV, Radio & Print Advertising: The World's Biggest Car Boot Sale is strongly promoted in the Newcastle, Hunter and Central Coast regions using television and radio in the weeks leading up to the event.

High visibility signage: We also promote using banners and corflute signs on site the week prior to the event - capturing the eye of hundreds of passing motorists.

Shopping directory: A listing of every stall holder site and their products for sale is made available as a printable PDF Shopping Directory from the home page of the Worlds Biggest Car Boot Sale website ( on the Friday prior to the event.

Online marketing: Hunter Life Education promotes the World's Biggest Car Boot Sale to thousands of supporters and local contacts.

World's Biggest Car Boot Sale Facebook Page  

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If you are not selling from your car boot in Section C, you are welcome to drive on-site in the morning during the set-up period (5.30am - 7.00am) to unload your items. Stall holders not selling from their car must move cars off site before 7.30am.

Parking is available in the designated car park (at a fee) and surrounding streets (check signage).

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Food Registrations

Food items including confectionary, prepackaged cakes and slices, preserves and similar should:

1. Register as a general stallholder

2. Comply with Newcastle City Council's Temporary Event Guidelines

3. Providers of takeaway food items to be consumed onsite are to register interest via the Expression of Interest Form or contacting 1300 554 246 or 

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All site purchases are made online. Please ensure you have looked at the map to decide on which section you would like to be in. Prices vary according to the sections. Power is an additional cost.

For help on how to register check out the WBCBS Website Site Purchase Step-by-Step Guide

Please note that all sales are final and changes / refunds are not possible.

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